How to Build a Wedding Guest List

How to Build a Wedding Guest List

If you’ve been feeling unprepared and don’t know how to build a wedding guest list, you aren’t alone. Preparing your wedding guest list and sending invitations can be a headache, but it doesn’t have to be! Here are a few tips for keeping the process organized, fun, and unique.

how to build a wedding guest list and send out wedding invitations
Photo by Cassidy Bell Photo

How to decide who you want at your wedding

Who do you want at your wedding? Answering this question might take more effort than you’d think! Give yourself plenty of time to compile your list and tackle some of the tougher questions as honestly as possible. Questions such as:
What is your budget?
How many guests can you comfortably fit in your selected space?
Will you invite co-workers? How about plus-ones?
Is there anyone you feel obligated to invite that you don’t really want there?

Spoiler alert: it’s your day and you only need the people who lift you up there! When you are satisfied with your list, get to collecting those addresses! 

Tips for collecting wedding guest addresses

We recommend saving your addresses in a spreadsheet. It doesn’t have to be a fancy app – you can use something free like Google Sheets! This makes addressing envelopes a breeze. Print directly onto a label, or export and share with your wedding planner, stationery-ist, calligrapher, or anyone else helping you! If you want, you can add a column with categories of how you know each person (groom’s/bride’s side, close friend, colleague, family, parents’ friend, etc.) to organize your list even further. Not only will this help with invites, but now the next time you need to mail a thank you, Christmas card, baby shower invite, or anything else, you can easily filter through your spreadsheet to find the addresses you need. Thank us later!

Bonus Tip: Pay it forward and share your list with each of your parents – it will make planning any siblings’ future weddings (or other large events) that much easier!

Photo by Heather Nan 

When should you mail your wedding invites?

There are differing opinions as to the “official” etiquette of mailing invitations, but anywhere between 4-8 weeks before the wedding should do. If you have guests travelling long distance, keep this timeframe closer to 12 weeks to ensure everyone has adequate time to make travel arrangements. If you plan to send save the dates, mail these out 3-4 months before the big day! 

Save an invitation suite for your photographer

You’ve likely put a lot of time (and love!) into designing the perfect invitation suite. Keep an extra copy with you on your wedding day and ask your photographer to capture all of those pretty little details! Tuck this copy into your wedding album for a unique keepsake.


Sending Thank You cards after your wedding day

Don’t forget to say, “Thank You!” Printing and addressing your thank you cards ahead of time (or at least after you’ve received your RSVPs) will keep this task from getting lost in the shuffle of real life post-wedding. When you get home from your honeymoon, take a quick look through the stack of thanks you’s, throw them in the mail with your easy address labels, and cross it off the list!  


The Hive Venue | Idaho Wedding Venue

If you’re looking for a white space wedding venue in Pocatello, Idaho for your wedding in Idaho, I hope you’ll check out all that The Hive has to offer for events & weddings!

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Be sure to check out our other blog posts with advice for our wedding couples!

Your Summer Wedding in Idaho | Our Best Advice


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